Businesses have an obligation to destroy any data containing personal information about clients or employees. Under the 1998 Data Protection Act, a business is required to destroy any documents that contain names, addresses, legal, medical or financial information under secure conditions. To fail to do so is a criminal offense and can lead to fines of up to £5000. The way in which documents are destroyed is by shredding with a secure and confidential company.
A data breach can seriously damage the lives of those involved with long-lasting effects to both the individual and the company. Identity theft is on the rise and it is easy for thieves to find names and addresses if a company’s documents have not been disposed of properly. By shredding all old documentation businesses can reassure their clients and customers that their personal data is treated with respect and handled securely.
In addition to personal information, it is also advisable for companies to securely destroy any written information about their business; its strategies, budgets, legal contracts, research or confidential correspondence. Shredding with https://ontimeshred.co.uk/our-services/paper-shredding/ ensures that competitors cannot find out future plans, take confidential ideas or be privy to company strategy.
In terms of the environment, shredding is the best way to dispose of unwanted confidential documents. The paper will not be put in landfill where it will take much longer to biodegrade. The shredded paper is easily recycled and a reputable shredding company will deliver the shredded paper to a registered centre that will provide the company with certification that the waste has been properly recycled. Paper can be recycled up to seven times so by shredding and recycling properly, businesses are ensuring fewer trees are used in the manufacture of new paper. Businesses have a responsibility to the planet to improve their green credentials and shredding is just one way in which they can decrease the impact their company has on the environment.
Many businesses store large amounts of old paperwork that is no longer needed. This takes up valuable space and creates a fire hazard. Much of this paperwork can be sorted by a shredding company and disposed of, freeing up space. Going paperless in a business saves money and prevents this kind of clutter and the first step is to dispose of the old paperwork that is cluttering up office space.
It is advisable to use a reputable company to undertake the shredding of company documents. A company that specializes in shredding will have secure, locked and managed methods of moving the paperwork to the shredding site or they will bring the machinery to you. The paperwork is shredded by state of the art equipment that guarantees that the documents cannot be reconstructed.
Document shredding is the best way to prevent privacy breaches, it has the least negative impact on the environment and provides a company and its customers the reassurance that data is confidential and will remain that way.